Wednesday, December 26, 2007

RealTime Productions on Holiday

We’re taking the week off to enjoy the holidays. Visit again after January 1 when we’ll have guest postings on technology and Dick’s burgers, trends for 2008 and much more!

Happy New Year!

Friday, December 21, 2007

Ethics Discussion

Do you receive award program points or rewards for group business you book?
If you are a vendor or planner, does your client know?
If you are a client, does your company know?
Some companies have guidelines for the value of gifts planners can receive. Does your company, and what is the $ limit?
Does your company consider award program points or rewards within these guidelines?
Please share your thoughts on these questions and others that the topic raises in your mind!

You were probably wondering what happened to the banquet server at the Seattle Sheraton Hotel, who spontaneously participated in the MPI Summit and accepted money….. he was required to donate the $20 to charity, and that’s it! The Sheraton says that while they don’t encourage staff to participate in client-hosted events, in this situation it was fine.


Happy Holidays from the staff at RealTime Productions!

We’re taking a break next week………..Check for new postings in the new year!

Monday, December 10, 2007

Where do we get our ideas?

Ideas come from many sources – publications specific to the meeting and special events industry, other events we attend or hear about, general publications like Seattle Magazine, word of mouth, tradeshows and educational seminars, movies, tv commercials, our vendors, mail order catalogs, the latest trends, etc. Because events often have so many facets, we are always reading, listening, asking questions, and borrowing ideas from other industries and experiences. Like many professions, our event personnel are constantly engaged in continuing education and sourcing the next great giveaway, venue, entertainer and trend. Be sure to check this blog often for new ideas!

Here and to the right are some of our favorite websites, publications, etc.

Publications
The local city magazine for the area you are researching – locally our two favorites:
Seattle Magazine: Seattlemag.com
Seattle Metropolitan Magazine: Seattlemet.com

Bridal magazines and bridal shows are great for the latest trends in colors, event décor, florals, catering, etc.

Sunset Magazine for the above, as well as the local favorite haunts in featured cities, complete theme ideas, wine, etc.
Special Events Magazine: specialevents.com
Bon Appetit: bonappetit.com
Food and Wine: foodandwine.com

Stores
Cost Plus World Market for décor, ethnic giveaways, gift baskets, etc.: worldmarket.com
Pier 1 Imports for décor, candles, furnishings and trends: pier1.com

Mail Order Catalogs
Oriental Trading (for sourcing décor, costumes, giveaways,etc.): Orientaltrading.com
Pottery Barn and Crate & Barrel for trends, colors, etc.

Trends
The Trend Report from Trend Hunter Magazine trendhunter.com
InStyle.com and InStyle Magazine

Monday, November 26, 2007

Holiday in Canada

We event planners can’t even go on vacation without thinking about events and how our vacation experience or destination applies to our clients. During the recent American Thanksgiving holiday, two RealTime Productions’ staff members separately vacationed in British Columbia, Canada, enjoying all that Vancouver and Whistler have to offer with an eye on what that means to you. Despite the weak dollar, our neighbors to the north offer a quick getaway that keeps getting easier.

Office Manager, Tiffany Stevenson, took the train from Seattle to Vancouver, enjoying the beautiful scenery and lack of border line-up. She highly recommends kicking back, reading a good book and leaving the driving to someone else! Once in Vancouver, she and her husband took the SkyTrain, the SeaBus, and, finally, a city bus to their bed & breakfast (www.thistle-down.com) in North Van, as the locals call it. North Van boasts its own attractions, such as the Lonsdale Quay Market and Shops (www.lonsdalequay.com), skiing at Grouse Mountain (www.grousemountain.com), and the amazing Capilano Suspension Bridge (www.capbridge.com).

The Vancouver Trolley (www.vancouvertrolley.com) provided the best tour for these first-timers around Vancouver proper and provided the option to jump on and off at different locations. Granville Island was a huge hit with its produce market, crafts, boutique shops and artist galleries. Stanley Park was another favorite spot, as well as the UBC Museum of Anthropology with its original First Nations totem poles and assorted ceremonial items. Bring good walking shoes and an adventurous appetite to Vancouver where it’s easy to feel that you’ve travelled halfway around the world in just a few hours.

Sales Manager, Catherine Springman, whisked her family up to Whistler by car, and the border wait was palatable thanks to checking the website www.borderlineups.com, directing them to the least congested crossing site. All U.S. residents must have a passport or birth certificate and photo i.d., residents from other countries may need a visa, and anyone with a criminal offense on their record (including a misdemeanor or DUI) may be refused entrance into Canada. Event managers should check the latest guidelines at www.seattle.gc.ca.

The expansion and improvements to the Sea to Sky Highway between Vancouver and Whistler make that drive easier and faster than ever before. We still recommend dining in Vancouver or waiting until you reach Whistler, as the fare in between has not improved. The latest addition to non-ski activities is the Ziptrek (www.ziptrek.com), which zips you along a cable from treetop to treetop on an educational eco-tour of the forest. Groups are welcome. The rec center in Whistler is also fun with a huge swimming pool featuring rope swing and mini-current that sweeps you through a tiled channel into the main pool, as well as an NHL-size ice arena with rental skates. There are plenty of 5 star hotels and restaurants, as well as spas, with space for every group size.

For all that Whistler has to offer in winter or summer, see www.seevirtual360.com/index.aspx. Don't forget that the Winter Games come to Whistler in 2010!

Monday, November 12, 2007

Five Tips for Easy Entertaining

1. Fake it. A party or hosting Thanksgiving dinner is just for a few hours, so don’t feel like you have to clean and stage the entire house to perfection. Choose the areas you make available to guests and hide the rest! Stash paper stacks and laundry, close the doors to kids’ rooms, and don’t worry about cleaning closets and under sofas. Do scrub the bathroom guests will use, provide a soap dispenser (not the slimy bar), add a candle or flowers, clean towels and nice hand lotion.

Where will you put coats? Tidy up and make room in the coat closet, even if you have to take your coats off hangers and throw them on your bed temporarily. Putting coats on the master bed? Then you will need to dust off and straighten up your bedroom. Lock doors into off-limits rooms, particularly if the gathering is relatives or good friends – I found two friends having a heart-to-heart in the room I chose to hide everything at my last party! Use a moveable screen or chairs with a pretty ribbon across them to block access to hallways or other areas without a door.

Since I am not a cook, my favorite fake is to order food in advance, put it in my own dishes and heat right before guests arrive. I get to enjoy my own party and everyone eats better!

2. Decorate simply. Think large focal points. Purchase one kind of flower, in one color, in bulk, and make your own simple arrangements. Use kids’ artwork or photos from previous gatherings – they provide conversation pieces as well. Or cluster candles in groups, but be mindful of mixing too many different scented candles. Go for mostly unscented or one light scent. At this time of year, pinecones, qood quality artificial fall leaves, twig wreaths and dried seed pods make interesting decorations, as well. Keep table centerpieces low so guests can see and talk over them.

3. Involve guests. The hosts shouldn’t spend all their time in the kitchen, but should enjoy their guests. For smaller gatherings, include guests in the meal or dessert preparation. Ask guests to bring elements of the meal, particulary for make-your-own meals like fajita bar, chili or “stone soup” where each person brings an ingredient for a soup or stew without conferring with the others. Provide a little activity for an ice breaker and to get people in the holiday spirit. Have guests make their own placemat, ornament, or holiday decoration you later donate to a local hospital or charity. Decorate cookies or candy, or ask each guest to bring a dozen of their favorite holiday treat to share. But know your guests – if your friends don’t like to cook or get glue on their fingers, you will want a different idea. If you have a germ phobic in the crowd, inform them in advance of the communal cooking plan and suggest a food option that works for them.

4. No full bar. Don’t get stuck behind the bar all night. Set a side table or counter for self-serve and keep it simple, unless you hire a bartender. Red and white wine, and two nice beers are plenty for most parties and easier on the budget. For fun, prepare one or two signature cocktails in advance. Put them in pitchers and add ice just before guests arrive. Or pour in cocktail glasses and set out on trays. Again, keep the recipe simple and try it out before the night of your party. A simple and pretty drink is a kir royale – champagne and crème de casis or any fruity liquor. Make little lemon peel twist garnishes in advance. Be sure to serve some food when serving alchohol.

5. Party plates. Don’t have dinner service for 12? Love to cook but hate to clean up? Rent glasses and dishes. They match, look nice and you don’t have to wash them before you return them. Or, purchase festive heavy plastic or paper partyware. The plastic can go in the dishwasher to use again, but you can also just throw it away. Our family uses paper plates and napkins with real silverware for all our family gatherings, so no one is stuck in the kitchen after dinner. It has become fun to see what kind of crazy partyware each host presents.

Please share your favorite entertaining tips! Tips above came from 10 Quick Tips for Easy, Excellent Holiday Entertaining by Kelly DiNardo & Natalie Ermann Russell, and our own experience.

Friday, November 2, 2007

I Want To Slap Your Haaaand! (sung to the tune of the Beatles’ “I Want to Hold Your Hand”)

At events, should staff get involved in the activities intended for attendees?

This issue came up at this fall’s MPI/PCMA Industry Summit at the Seattle Sheraton Hotel and Towers. The keynote speaker was a Beatles expert quizzing the registered attendees assembled in the ballroom on Beatles trivia. A successful answer netted the knowledgeable attendee $20. An enthusiastic member of the hotel banquet staff standing in the back of the room raised his hand and answered a question. He was given $20. At the end of the presentation, all who answered the trivia questions were invited on to the stage for a performance. The banquet waiter complied and was quite entertaining. His actions were the topic of conversation at lunch – some diners said they enjoyed his participation and thought it was fine. Some felt staff should be inconspicuous and forbidden to participate in event activities. Still others thought he was way over the line, especially accepting money, and should be fired.

What do you think? And if you feel such an employee should be reprimanded, how? A slap on the hand? Fired? Share your thoughts and best practices.

Want to know what happened to the banquet dude? Stay tuned…..

Monday, October 15, 2007

Blog Action Day

Today is Blog Action Day and we're joining in with a blog about events and the environment. Green event planning can be a weighty subject, but not new to RTP staff. For years many of us have employed recycling practices at our events, requesting recyclable paper, plastic or china/silverware serviceware, donating leftover food to shelters and food banks, regifting unused SWAG to shelters and foster care organizations, recycling namebadges, and using local food products and mass transit whenever possible. Increasingly, all conference communications are electronic and we've reduced the amount of paper used for on-site collateral. What's good for the environment, local economy and society, is often good for business, as well. Please share your green meeting and event practices here! Here are some additional resources:


Lots of great resources here:
http://www.cerc04.org/resources/overview.html

Guidelines from the Convention Industry Council

http://www.conventionindustry.org/projects/green_mtgs.htm

Quick Meeting Greening How-To:
http://www.sustainableindustries.com/commentary/2096972.html

Did you know we have a Green Convention Center right here in the PNW?
http://www.travelportland.com/meeting_planners/green_meetings/

Selection of Green Vendors in the PNW
http://www.nwmeetings.com/ME2/Audiences/dirmod.asp?sid=&nm=&type=Publishing&mod=Publications%3A%3AArticle&mid=8F3A7027421841978F18BE895F87F791&tier=4&id=5A33BDB9DC3842B1A4CB217AB3C21CA8&AudID=05BC73880A5F4121B43E646FD823C082

For hotels:
http://www.hotel-online.com/News/PR2007_3rd/Sept07_EasyGreen.html

Monday, October 8, 2007

Seattle Banquet and Event Show

The 2008 NW edition of the Banquet and Event Guide is out. Guide staff reports that all the same advertisers are back, as well as some new ones. Our staff went to the Banquet and Event show last week at the Seattle Convention Center. Not much new but always good to see our vendors and friends, network, sample the yummy catering and ogle the buff firefighters autographing their latest calendar to benefit the Burn Foundation www.firefightercalendar.com.

Some new and favorites we saw include Acalia, an airy event space at the foot of Queen Anne in a former restaurant, by FOODZ Catering (Open House Oct. 18). And how about Pravada Studios for a cozy holiday party NYC loft style? Further south, Take Off Events offers a helicopter hangar at Renton Municipal Airport for events, including the helicopters as décor or providing rides. Also down that way is the Spirit of Washington Event Center. They do mostly weddings and parties, but they can curtain a good portion of the extensive glass windows for presentations.

We have always found Porter’s Place BBQ to be the least expensive BBQ (his mom is Dixie’s BBQ in Bellevue) and they are so nice. How about a mobile pizza oven? Wood fired pizzas from this crazy looking contraption, and your group can make their own pizzas, to be cooked in this oven on wheels.
www.infernocatering.com The Ben and Jerry’s ice cream truck would be an excellent summer picnic alternative to the usual Schwan’s truck or pushcarts. Wine anyone? Love those custom engraved wine bottles from Fresh Northwest Design. Get your wine from Richard Kinssies’ Wine Outlet, and have the bartenders from Pour Girls and Some Guys serve it! Liquid catering with spirit!

We liked the food, presentation and staff at On Safari Foods, the panini box lunches at Gourmondo Catering, and the desserts to die for at Bakery Nouveau in West Seattle. Chef and owner William Leaman was there sampling, and is as sweet as his pastries. As always, Tom Douglas Catering was the tastiest! Totally Tabletops has very fun banquet rentals - china, silverware and glassware - for smaller groups.

Our buddy Sandra Cook is now Director of Sales at the Sorrento Hotel in Seattle. A fine stately hotel, we’ll have to stop by for tea in the fireside, served daily 3-5 pm and beginning Nov. 23, served from Noon-5 pm. Dickens Carolers will begin Dec. 1 from 6-7:30 pm. A visit to this lovely hotel would be a treat for your mom, visiting in-laws, or as an anniversary package. Contact
Sandra.cook@hotelsorrento.com and tell her RTP sent you!
For entertainment and a memento guests take home, we still love the classic photo booths and the Dance Heads.

Monday, September 24, 2007

Welcome to RealTime Productions' Blog!

Welcome to RealTime Productions’ blog! Clients often contact us just for ideas or a referral to a venue, caterer or totem pole supplier. When sitting around the lunch table at an MPI or PCMA function, we often discuss the latest industry news with vendors and industry associates. We enjoy sharing knowledge, thoughts and opinions, as it makes our careers and lives richer and more productive. So a blog is a natural addition to our company, and to the special events and meetings industry.

I couldn’t even find the word “blog” in my 1988 Webster’s Dictionary. Wikipedia says a blog is a web log that “provides commentary or news on a particular subject …. others function as more personal online diaries. A typical blog combines text, images, and links to other blogs, web pages, and other media related to its topic. The ability for readers to leave comments in an interactive format is an important part of many blogs.”

A perfect description of what the RTP blog is meant to be – all of the above. We plan to post new info once a week or as information merits it. The key for you, the reader, is that interactive part! Please feel free to comment, share information, disagree, and celebrate. The dialog is what will make this blog a great tool for all who visit. We welcome guest postings, so watch for key industry guest postings, and send us your topic or brief article for posting. Thanks for visiting!

Thursday, August 9, 2007

Join Us at the SLU Block Party!

Join RealTime Productions at the South Lake Union Block Party August 10, noon-11:00 p.m. at the corner of Denny and Westlake (across the street from Whole Foods) in Seattle. Not only are we producing the event, but we are a Community Sponsor. It will be a fun day and evening of outdoor festivities, with food booths, kids activities, music, beer garden, mutt- mazing dog races, and outdoor cinema. Please let us know if you are planning to attend, so we can host you with a VIP pass to the beer garden! For more information and a schedule of bands visit http://www.slublockparty.com/.

Tokyo Bound!

RealTime Productions heads to Tokyo, Japan in August for Microsoft. We are managing an event themed Connected: Where Entertainment and Technology Converge. Building on the success of the Connected event we managed last year in Hong Kong, this event will be an opportunity for Microsoft partners to connect with each other and form stronger relationships, talk about issues and alliances, speak with experts on best practices and preview Microsoft's road map for the coming year. This will be accomplished through a full-day schedule of general sessions, five different tracks of breakout sessions and panels, a partner demo area and an evening cocktail reception.